The Open Organization book club: Chapter 5

The Open Organization book club: Embracing friction

Open Organization book spines

Igniting anything—including passion and performance—always requires a few sparks.

And making sparks requires friction. Unfortunately (as Rebecca Fernandez said last week of meritocracy), friction gets a bit of a bad rap these days. Friction indicates discomfort. It's a sign that things aren't moving smoothly. It's something we'd prefer to avoid.

But here's the thing about friction: movement isn't possible without it.

Friction is the force that allows our feet to propel us forward. It's at work when tires grip asphalt. Without it, we'd get nowhere. Utter inertia.

This week, we're discussing ways we can put friction to work and harness its productive potential as we strive to make our organizations more open.

Discussion (Chapter 5: Letting the sparks fly)

In the book club this week, we'll be discussing "Chapter 5: Letting the Sparks Fly."

The lack of frank dialogue is the single biggest controllable weakness that most companies impose upon themselves. Being nice and letting things slide add up over time to an organization that knows its core problems but is unable to act. While conflict avoidance isn't a direct outcome of a conventional organizational structure, hierarchies clearly tend to soften bad news when it's going up the chain. All but the brashest have difficulty asking questions in a rigid hierarchy. Finding ways to foster frank, productive feedback and debate can improve the performance of any organization (p. 130)

In this chapter, Jim turns his attention to classic "brainstorming" techniques, especially those Alex Osborn pioneered in the late 1940s. Today, people tend to use the term "brainstorm" to refer to any practice of ideation, but Osborn coined it specifically to label group ideation sessions in which participants received nothing but positive reinforcement for their contributions. As Jim mentions in this chapter, telling people "there's no such thing as a bad idea" is a popular way of setting the stage for such sessions. Everyone tosses ideas into the mix and must refrain from immediately criticizing what they hear.

Theorists have recently begun criticizing classic brainstorming techniques, Jim says, because they tend to espouse groupthink, encourage conformity, and privilege the particularly outspoken. In other words, they try to remove friction from the decision-making process.

Bad idea. Productive dissensus, Jim writes, is actually a better vehicle for fostering great ideas. Sure, it might make a team appear less agile, but that's the price of ensuring that the best ideas emerge and undergo productive refinements. Leaders in open organizations need to find ways to foster productive frictions—then prepare themselves for challenges to their decisions, Jim warns. They need to develop "thick skins" when they start to receive the frank and honest feedback they're requesting.

When William Morris insisted that "you can't have art without resistance in the material," he might as well have been speaking of any creative endeavor. Friction, resistance, and dissensus aren't to be avoided. They're the very motors of innovation.

And this raises the following questions:

  • What are the biggest barriers to honest, open communication in most organizations today?
  • What are the most effective strategies for making friction a productive force?
  • What's the best way to foster productive debate while ensuring no one will feel threatened by participating?
  • What are the most effective strategies for hearing everyone's thoughts—even those people who don't typically speak up?
  • What do employees need in order to feel more comfortable offering honest feedback?
  • How can leaders help associates understand "you are not your code" when their ideas undergo refinement and critique?
  • What alternatives to "classic brainstorming" have you found work to generate ideas and dialogue in your organization?

A message from Jim

Resources

3 Comments

Rebecca

Great topic. A few thoughts:

A very wise coworker recently said something that stuck with me. I'll paraphrase here: "You can't really expect to influence someone after you've insulted them." And that's true even if the other person insulted you first. :) In an environment where heated debate is the norm, like Red Hat, it's worth remembering that if you want to be heard as more than just noise.

You asked:
What are the most effective strategies for hearing everyone's thoughts—even those people who don't typically speak up?

I've often found myself returning to these 5 tips: https://opensource.com/business/15/5/5-ways-promote-inclusive-environment

In particular:
* Interrupt interrupters
* Invite input from quiet and overlooked individuals

See link for specifics on the techniques - I've found them to be very, very effective.

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bbehrens

Wise words indeed. Thanks, Rebecca.

And thanks for the link, too. I'm curious: what specific tactics for "inviting input from quiet and overlooked individuals" have worked for you? I see some excellent conversation starters in DeLisa's article, but what about cases in which people just don't feel comfortable expressing themselves in group settings? Do you sit down one-on-one with these folks? Use an alternative medium for conversation?

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LauraHilliger

Most often I've had success with talking one on one with individuals who are quiet or seem like they're unable to participate in group settings. I've also used a back channel to initiate that conversation (as opposed to pulling the person aside).

There are many types of personalities that require a bit of moderation. I summarized the most common in a post I wrote just a couple weeks ago. I think these personality types come up in live settings as well as in virtual ones. The difference, I think, is that they are easier to assess in live settings.
We misinterpret written communication quite a bit, which can mean that we make assumptions about particular contributions or contributors that aren't necessarily true. Best bet is to always assume that people have the best intention – no matter what setting you're in.

It's important to provide multiple channels. A tip for encouraging productive friction in virtual projects is to moderate a variety of communication methods, then serve as a bridge between them. It's harder for moderators to pay attention to multiple channels, but it is a way to meet people where they are.

If you can say "So and so mentioned in the mailing list" on a forum or in a IRC channel, it might inspire some people to participate in the mailing list conversation. When you tell "So and so" that you mentioned their insight in a different setting, it let's them know that you found their contribution valuable enough to take outside a particular channel. Leaders can serve as a bridge between channels and inspire cross engagement.

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